Task management

The "Task" or "Story" is the building block of project plans in missionX. Nothing else matters if tasks are not managed properly so we made it easy, efficient and fun.

Tasks can be created and organized at the project level but when it comes time to get work done missionX distrubutes tasks to the individual's workspaces so teams can get things done.

Standardized work items for any type of job. From writing code, drafting specifications or approving a contract, tasks in missionX capture, describe and facilitate a smooth workflow so that people feel engaged so that project plans stay on time and on budget.

Task mini-workspace

Except for one small difference in MX-Gantt, all tasks have been standardized across all project types. So while managers can organize and plan their projects using the methodology of their choice, everyone else can just focus on getting work done. This makes learning easy for everyone across the organization whether they are technical, creative, a business user or the CEO.

Label	Feature	Description
A	Task header	Task details and context, like what project this task is for, who created it, task id and category or Epic the task belongs to. Here you can also add the task name and short description.
B	Assigning people	People assigned to work on this task. You can assign people using the blue diamond icon or removing someone by placing your cursor over their picture. People who have been assigned to the task will have their pictures blurry until they actually view the task. This way you know who has acknowledged the invite. When a person is assigned to a task they will receive and email notifying them.
C	Due date	Modern Kanban, Simple Agile and Structured Agile By default the due date is the end of the week unless changed manually. You can only set a due date up to the project end date. MX-Gantt For MX-Gantt projects end dates are set and managed at from the Project plan and cannot be edited here
D	Messaging	Chat with your team mates. You can have discussions at the task level and create threads contextual to subtasks. If you need to get someone's attention simply add a mention using @ and selecting a person from the dropdown list. This will send them an email and a system notfication that they have been assigned to the task.
E	Progress bar	Allows you to set the status of the task by clicking on the next step of the process. The defaults are Todo, In progress annd Done but can be overridden in your project's flow maker
F	Complexity points (% complete)	Complexity points are a way of determiming how complex a task or story is. The fewar complexity points the easier the task adn the higher the points the more complex it is. Accurately estimating complexity points is extremely important as it helps your AI determin how long a task might take to complete, and predict a project end date based on complexity not number just of tasks or due dates. Please note: For MX-Gantt complexity points are replaced by Percent ( % ) Complete. Keep your earned value (EVM) calculations up to date by consistently updating your task's completion on a weekly basis.
G	Task controls	Depending on your permission you have quick a few capabilities when working with tasks External drives Besides adding direct links in your description, you can add common shared drives for the project from your project'sdocument panel "mission DOCs". Attach images & files Upload and store documents, images, spreadsheets and other popular file formats. Please note, the max files size that can be uploaded is 32MB Dependencies View and create dependencies on other tasks. For MX-Gantt you can only see the dependencies but managing dependencies must be done from your project's plan (WBS) Blocked! If this task is blocked you can notify everyone that there is an issue that needs to be addressed before work can commence. You can add a reason describing the blocker or link to another task within the project that is blocking this one. Critical task 🔥🔥 Is this something super critical? Let the team and AI know that the sky is falling and this needs to be prioritzed. But please use sparangly or it will start losing its potency over time. Duplicate task You can duplicate a task for the same project, or to another project that you have access to and can create tasks. Please note that attachments and comments are not duplicated. Recurring tasks You can make this task recurring so that it repeats every week, every two weeks or at the start or end of each month. When a task is made recurring it will create copies of the task for the period specified. Attachments and comments are not copied over. Private task You can make a task private so that only people assigned to the task are able to see it. See more on private tasks Change history See all updates made to this task and by whom over the past seven days. Delete task If you have permission as a project manager, admin or task creator you can delete the task. Please not this cannot be undone so please be careful. Messaging Open and close the messaging panel and Start a discussion by trading messages related to the task. Messaging can be contextualized to subtasks when clicking on the messaging icon from each subtask
H	Attachments	Upload, view, download and delete files related to the tasks.
I	Subtasks	Breakdown the task or story even further into more manageable chunks of work. People can be assigned and discussions created related to the subtask.
J	Tags	Tags are a simple but extremely powerful way of organizing and analyzing work within the project and across the organization. You can create custom tags, tag other tasks related to this one or tag to Epics or Phases from your Planning board or Epic workspace in Structured Agile.
K	Detailed description	Free form text editor for documenting requierments, specification or anything else you need to log with this task. You can format text into lists, add colors and links by selecting the text you wish to format.

AI currated task management

Managing, completing and prioritizing work can be overwhelming and many times unproductive. But with the help of AI you are presented with the most important tasks that need your attention across all your projects all from you're personal workspace.

Label	Feature	Description
A	Today AI	Have AI will currate your daily work for you so you can focus on what matters, when it matters most.
B	Daily tasks	Your tasks prioritized. Click on a task to open the mini-workspace.

Task master

Task master is a power view of not only your tasks, but all the tasks across all the projects you are actively working on (Not including private tasks of course)

This is extremely helpful for analyzing not only your workload and your team's workload but if you are the project manager track progress across all project tasks at once.

You can access Task master from your personal workspace.

Label	Feature	Description
A	Filter and search	Refine your list of tasks by project, person, status or search by title or task id. A powerful way to analyze task data.
B	Task rows	Summary details of each task. You can click each row to open the mini-workspace if you need to edit or collaborate. Please note you can access all tasks that are not private but unless you are the task owner or project manager you will not be able to edit

Label

Feature

Description

Filter and search

Refine your list of tasks by project, person, status or search by title or task id. A powerful way to analyze task data.

Task rows

Summary details of each task. You can click each row to open the mini-workspace if you need to edit or collaborate.

Please note you can access all tasks that are not private but unless you are the task owner or project manager you will not be able to edit

Private tasks

Controlling task visibility can be done at the project level or on each task individually

Private tasks are invisible to people not assigned to them but they are visible to project managers and admins.

Private tasks by team

Label	Feature	Description
A	More than one access domain	If access is given to more than one email domain, you can choose to make tasks private for any of the domains. By unchecking the button next to an email domain, that group of members will not be able to see tasks not directly assigned to them personally. Please note: Private tasks do not affect project managers and Admins. They can see all tasks.
B	Control task access	Each domain has the option to see all tasks or only tasks assigned to team members with the email domain. Example You want your team to see everything so "my-company.com" is checked but you may not want a third-party vendor or partner seeing your tasks so "consultants.com" whould be unchecked. Now all people without a company email only see their tasks. Please note: Private tasks do not affect project managers and Admins. They can see all tasks.

Label

Feature

Description

More than one access domain

If access is given to more than one email domain, you can choose to make tasks private for any of the domains. By unchecking the button next to an email domain, that group of members will not be able to see tasks not directly assigned to them personally.

Please note: Private tasks do not affect project managers and Admins. They can see all tasks.

Control task access

Each domain has the option to see all tasks or only tasks assigned to team members with the email domain.

Example You want your team to see everything so "my-company.com" is checked but you may not want a third-party vendor or partner seeing your tasks so "consultants.com" whould be unchecked. Now all people without a company email only see their tasks.

Please note: Private tasks do not affect project managers and Admins. They can see all tasks.

One-time private tasks

Label	Feature	Description
A	Filter and search	Refine your list of tasks by project, person, status or search by title or task id. A powerful way to analyze task data.