Project and budget settings

Information that ties the project to the organization. (Does not apply to personal projects)

Options include

• Client, if this is a client project
• Optional PO# for reporting and invoicing
• Department(s) involved with this project
• Link the project to a Strategic goal
• Reporting tags. Custom tags provided by the organization

• Project name

• Mission status. Set the project to Active, Cancelled or Complete.

  Once a project is complete or cancelled, timesheets and all activity will come to an end. Changes may still be made to tasks but for reporting the project will reflect the status and theproject end date will be reflected as the moment it it deactivated. This does not change the plan end date.

• Optional project code
• Optional description or summary. It's a good idea to add a small blurb to showcase your project in reports.

Define who can access this project based on email domains.

By default it is based on the email you used to create the project, usually your work email (@my-work-email.com)

This can be expanded to include other email domains for clients, external vendors, consultants, or partners you maybe working on this project with.

If access is given to more than one email domain, you can choose to make tasks private for any of the domains.

By unchecking the button next to an email domain, that group of members will not be able to see tasks not directly assigned to them personally.

Please note: Private tasks do not affect project managers and Admins. They can see all tasks.

An Admin can choose to delete a project.

This is a hard delete and cannot be undone.

The project will disappear and it will be logged as it may effect reports, usually estimations and forecasts. For projects already in progress consider if setting them to Completed or Cancelled instead of deleting them makes more sense.

A project can be billable or non-billable. For a project to be considered billable it must have a client (specified in Project settings)

If a project is not billable, revenue will not be calculated but internal costs will be tracked if you have roles with an internal cost.

If a project is billable or is planned to generate revenue...

• Fixed-bid

  Fixed bid is a probably the most common type of revenue model, where you quote a customer a fixed amount for the work. This can then be broken down into fundable milestones like 25% up-front, 25% for xyz and 50% upon completion.

  Fixed bid allows you to define these milestones and also approve them for invoicing.

• Retainer budget

  Retainers allow you to plan for a fixed, recurring revenue amount. The frequency can be set to Monthly, Weekly or even Daily so you define things like $8,000 per month, $2,500 per week or $1,000 per day

  This recurring amount will estimate your budget until the end of the project and calculate actuals as the project progresses.

• Time and materials

  Time and materials means all your time, effort and expenses will be compensated as revenue. So all your timesheet hours, line-items will be calculated daily and can be invoiced on demand as you wish.

  This is the ideal revenue model for a vendor, but few customers tend to agree to it because cost overruns are billable and the vendor has incentive to delay the project.

• Hybrid

  You can combine all of the above for complete flexibility and control. For example you may have selected "Fixed-bid" but then add one-off line-items as revenue that can be invoiced on demand or by adding a bill rate to person in Roles missionX will start calculating their time based on that bill rate. Whatever combinbation you can think of, missionX supports it.

• MX-Gantt

  MX-Gantt is a bit of a unique scenario as it was designed to track revenue at the task and phase level as bottom-up estimation of your WBS. Therefore it is recommended that all revenue be defined in your project plan

Set the currency to use for this project's budget calculations. This will affect reports at the Organization level.

Approved budget. This can be an approved amount by a client for a fixed-bid, the amount you have budgeted for an internal project, or just an estimate how much you expect to spend as a baseline.

missionX automatically tracks overtime for timesheet enabled projects. How you track overtime is defined in the Organization Config panel but can be overridden at the project level.

Tracking overtime can be done by OT hours per day or total OT hours each week. See Approving timesheets for more details